Get to know your AmeriClerkships Credentialing and Career Development representatives, who will discuss all of the required steps below to ensure that all of your questions are answered. Pick the time that works best for you before proceeding with the next steps. This orientations is required before you start your rotations!
In order to protect your security and properly process your required documents in the order in which they were received, we ask that you not email AMS with attachments. Instead, we ask that you upload your documents online using your personal AmeriClerkships Document Upload Portal (DUP; URL to DUP will be provided in an email “Subject: FEC Instructions & Required Documents” immediately following your Membership with AmeriClerkships).
The items below must be scanned and uploaded using your DUP:
Your Resume; this will also serve as your AmeriClerkships Application.
Personal health insurance must be issued in the name of the individual enrolling with AmeriClerkships, and meet our minimum health insurance requirements. Please note that due to the rapidly developing COVID-19 pandemic, health insurance providers are changing their policies daily in response. You may either:
- Take a photo of the front and back of your valid U.S. health insurance card or policy, OR
- Get an instant quote and purchase travel insurance online:
- Non-US residence: Before choosing, ensure you read this FAQ from the state of New York, which is taking the lead on COVID-19 guidance before moving forward with any insurance. If you do find insurance, it should include: ‘Worldwide, including U.S.’, and at least a ‘$500,000 Maximum’)
- US residents: Click here, again while considering any COVID-19 limitations.
- Canadian Citizens: Prior to leaving Canada: Call (401) 773-9345; after leaving Canada: Call TIC (800) 465-4279
As of March 23rd, 2020, AmeriClerkships will only accept immunization titers for clinical rotations.
The following may be documented by your primary care physician, or on clinic or hospital letterhead:
1. Tetanus: single dose within last 10 years OR positive tetanus toxin antibody titers, AND
2. Hepatitis B: triple dose OR positive HBsAB titers, AND
3. Varicella: single/double dose OR positive varicella antibody titers OR immunity by history of disease, AND
4. Mumps & Measles & Rubella (MMR): single/double dose OR positive triple antibody titers to Mumps & Measles & Rubella, AND
5. (Only Required by Some Sites & Seasonal) Influenza (flu shot): some clinical sites require a single dose of a flu shot (U.S. strands) for the current flu season (typically August to March), so you may be asked to repeat your flu vaccines if you’re in a new flu season in that same year. Ask your AmeriClerkships Residency Enrollment Consultant if this applies to any of your Clinical Blocks.
*PLEASE NOTE: Clinical sites may require additional health-related documentation. Please inquire with your residency enrollment strategist if this applies to you. Results must be valid for full duration of all clinical rotations.
As of March 23rd, 2020, AmeriClerkships will only accept IGRA (QuantiFeron) lab results for clinical rotations.
- Negative PPD skin test:
- Completed at any time: Need a negative IGRA blood assay.
- Negative IGRA blood assay:
- Positive PPD skin test + history of BCG (which means most likely from a country with higher TB prevalence): Need IGRA blood assay. If:
- IGRA is negative: Do nothing more at this stage.
- IGRA is positive: then follow directions below.
- Positive PPD skin test (and no history of BCG) OR positive IGRA:
- < 12 months: Need chest x-ray done in the U.S. ruling out TB. IF:
- Chest x-ray < 24 months and read by a U.S. radiologist: Need a negative symptom screen < 12 months (do not repeat chest x-ray at the moment);
- Chest x-ray < 24 months and read by a non-U.S. radiologist OR chest x-ray > 24 months: Need a negative symptom screen + chest x-ray done in the U.S. ruling out TB.
- > 12 months: Need negative symptom screen + chest x-ray done in the U.S. ruling out TB, every 24 months.
- < 12 months: Need chest x-ray done in the U.S. ruling out TB. IF:
- Please note:
- Current CDC guidelines are recommending to stop using PPD and minimize radiation exposure, by shifting to IGRA and symptom screening;
- IGRA only needs to be documented once in a lifetime if negative that first time;
- IGRA does not need to be repeated for AmeriClerkships, but each US healthcare facility may require repeat of ANY of the above depending on their policies, or additional testing per clinical site processing requirements, including (but not limited to) two-step PPD (which can take 14 to 30 days to complete, but typically waived if you have a negative IGRA) and chest x-ray done in the U.S.
Download the Clinical Authorization Letter (Medical Students, Externs, and Residents doing clinicals for credit, or requiring a Clinical Evaluation at the end to show proof to their school that such clinicals were completed), then scan and send back.
In compliance with new COVID-19 containment policies adopted by many U.S. healthcare facilities, AmeriClerkships is now requiring that all AmeriClerkships members provide proof of your physical presence in the same state as each of your clinical blocks by no earlier than 14 days prior to the start of your next clinical block.
- Airline ticket with landing date of 14 days prior to your upcoming clinical block’s start date, in the same state as where your clinical block is located
- Proof of same-state residence by way of address on government issued identification card
- Evidence of payment or check-in into a hotel or Airbnb or bed and breakfast or other short term stays
- Utility bill (cable, electricity, HOA, water, sanitation, etc.) if staying with a family or friend in state
- Other evidence provided will be evaluated on a case by case basis
The above document is a pre-requisite for becoming Fully Enrolled Certified and required to be uploaded into your Document Upload Portal, however we may delay the need to upload this document if you do not have the above document but will be obtaining it shortly after FEC, or if the document you uploaded does not sufficiently prove that you were present in the same state as your upcoming clinical block by at least 14 days prior to your start date. Please note that failure to provide this document will result in at least a 1-week delay (may be much later if overlaps with other Member’s clinical blocks) and a $199 Expedited Start Fee for having to reprocess your originally planned start date. Your cooperation is appreciated.
The authenticity of the following documents must be confirmed by a court commissioned “notary public” personnel, in English. Seals/signatures from your medical school are not sufficient replacements for notary (except school sealed transcripts – read below).
Electronically notarize these documents online at https://www.notarycam.com/americlerkships/.You must request for the digitally notarized documents to be sent directly from https://www.notarycam.com/americlerkships/to firstname.lastname@example.org. PLEASE NOTE: Electronically notarized documents sent by any sender other than notarycam.com will be rejected.
Please note the following:
- We will accept an official school sealed transcript (original, not a copy) that is mailed directly from your medical school to AmeriClerkships, in lieu of a notarized copy of your transcript; school seal is not considered a replacement for notary in any other circumstance.
- The cost of Notarycam is comparable to (if not cheaper than) the cost of in-person notary public. In-person notary can be as much as $10 to $30 per document.
Medical Students & Graduates (select any 1 of 3):
1. ECFMG Certificate, OR
2. Medical diploma from an IMED recognized school (and its official, notarized English translation, if the original is not in English), OR
3. Medical school transcript from an IMED recognized school (and its official, notarized English translation, if the original is not in English)
Pre-Med Students (select any 1 of 2):
1. Any undergraduate (or higher) degree from a college/university accredited by the US Department of Education, OR
2. Transcript from a college/university accredited by the US Department of Education indicating that you have successfully completed >100 units of didactic in preparation for an undergraduate (or higher) degree.
Select any 1 of 7; must not be expired, or expire during scheduled clinicals:
- U.S. or Canadian naturalization certificate with picture, OR
- U.S. or Canadian Passport picture and information page, OR
- U.S. Permanent Resident Card (Green Card; front and back), OR
- Non-U.S. Passport picture and information page from one of 36 Visa Waiver Program participating countries (max 12 week clinical enrollment per U.S. entry), OR
- U.S. Employment Authorization Card with picture, OR
- U.S. or Canadian government issued identification and birth certificate, OR
- Non-U.S. Passport, PLUS
- U.S. visa that is valid for the entire duration of clinicals, OR
- Expired F-1 visa with an I-20 extension that is valid for the entire duration of clinicals, OR
- Expired U.S. visa with Form I-94 or I-94A that is valid for the entire duration of clinicals.
The above documents will fulfill the processing requirements of the majority of our clinical sites. However, certain hospitals policies may require additional documents to process your approval, some of which may take up to 4 weeks to fulfill (i.e. 12 panel Urine Drug Screen, Two Step PPD, health clearance by a physician, international background checks, etc.). Your timely cooperation in fulfilling any additional requirements for document processing is not only appreciated, but also required prior to any established deadlines. Any delays may cause a delay in your start date, and in extreme cases, possible loss of opportunity to rotate at that particular healthcare facility.
- Proof of Good Health: A general health check-up by a U.S. licensed physician done within the last 12 months. Template provided upon enrollment through email titled “Annual Physical Template for Your Upcoming Clinicals”.
- Above “Immunizations” may not be waived. However please note that you will not have to submit any proof of immunizations if your Proof of Good Health from your licensed physician completely follows Template A.
- Influenza (Flu Shot): Seasonal immunization requirement during the months of September to March, must document vaccination for the appropriate flu season. Influenza vaccination required to be administered in the United States.
- Attendance to the U.S. Clinical Experience Orientation (*Part 4 of 5, below): Required ONLY if you are a non-U.S. citizen or permanent resident traveling into the United States for your clinicals
- Attendance in Postgraduate Subinternship Orientation (*Part 5 of 5, below)
There is a chance that Clinical Blocks which have “Hospital Guarantee” components will require additional documents for hospital processing. Although precautions are taken to disclose all hospital requirements at the time of your enrollment, these requirements may change for various reasons at any time, so we appreciate your cooperation.
Online orientations are an excellent and cost effective way for you to get to know and interact with AmeriClerkships staff, and get personal attention to your particular scenario. Please note:
- A working computer microphone or phone audio is required for both orientations. Please ensure your microphone is working with the ‘Test Connection’ functionality contained in your webinar confirmation email. However be prepared to “dial-in” to Google Meet, in case your internet connection is not strong enough to provide you audio access to the webinar. The dial-in instructions will be included in your registration confirmation email.
- Webinars are hosted on the Google Meet software platforms. Click here to familiarize yourself with Google Meet now, and contact email@example.com at least 30 minutes prior to your session with any technical concerns. Technical issues are NOT acceptable grounds for missing a webinar, or lack of participation.
- While in session, you may need to reload your Google Meet URL (exit and come back in) if host is unable to hear you, but you are able to hear others.
- Attendance and active participation are required for you to become credentialed and Fully Enrolled Certified (FEC), if you see any of the following appear in your Document Upload Portal
- Part 1, 2 and 3 orientations: Required of ALL AmeriClerkships Members enrolled in any of our clinical sites to register and attend.
- Part 4, 5 and 6 orientations (demarcated by a ‘*‘): Required of CERTAIN AmeriClerkships Members to register and attend; please open each toggle to see if they apply to you.
- Members who fail to attend a required webinar on time for any reason can make up the webinar at the next available date for no additional charge. However, if there no available orientation dates before a member’s crossing of the US border or PGSI start date, members must pay a $150 fee to set up a private orientation with Dr. Mizani to fulfill their enrollment requirements.
- Hopital Orientations may be offered only once a month, so please ask in advance, and plan accordingly so to not affect the estimated Start Date of your Clinical Blocks.
If you haven’t already, make sure you’re signed up for your orientation! Please register here.
- Click here for studyguide and to take a short quiz now
- Passing >= 80%
- Password provided in email “Subject: FEC Instructions & Required Documents“
Attendance and active participation in this specialty webinar is required ONLY for AmeriClerkships Members who are non-US citizen or non-US permanent resident visitors, and in the process of entering the U.S. for AmeriClerkships clinical experience.
During a U.S. visa interview AND AGAIN when interviewed by the U.S. Border Patrol Officers upon entry into the United States, non-US citizen and non-US permanent resident visitors will be asked about their purpose of visit to the United States. In this 30-minute webinar, you will learn about what to expect during your upcoming U.S. clinical experience, in an effort to prevent any unintended misunderstanding or mischaracterization of your visit that could jeopardize your ability to attend the clinical experience.
Click here to register for a US Clinical Experience Orientation.
Attendance and active participation in this specialty webinar is required ONLY for any AmeriClerkships Member who is enrolled in Postgraduate Subinternships (PGSI) clinical block(s).
This 30-minute interactive webinar will prepare you for your PGSI by providing you with the key factors to successfully navigate your way within U.S. Graduate Medical Education, and among active U.S. medical residency faculty, residents and even program directors. Dr. Mizani will answer questions about what to expect, and what your supervisors will be expecting from you.
Attendance and active participation in orientations or classes required by hospitals or other non-AmeriClerkships institutions for processing may be required.
If required, your AmeriClerkships Credentialing Specialist will provide you details on how to fulfill this requirement. Please note that hospitals and other non-AmeriClerkships institutions are not as lenient as AmeriClerkships, so missing an orientation or class may result in delays, change of Clinical Feature, inability to enter the hospital or clinic, or loss of your entire Clinical Block.
Registration instructions will vary for all institutions, and will be shared with when we are made aware.
A benefit of certain memberships, and requirement for FEC includes speaking privately with Dr. Mizani to strategize in anticipation of Matching into US medical residency. He will discuss your personal circumstances, the best way to perform during your rotations, how to secure letters of recommendation, best ways to utilize your membership benefits, and much more. Please see the below links to register for your session:
- While Express Membership does not include a private strategy session, you can register and attend 1 (one) free online office hour in a semi-private online session with Dr. Mizani
- Click here to register
Don’t waste any time becoming FEC: complete the 4 phases below within 7 days of your initial payment for memberships and clinicals, and we will issue you a $100 AmeriClerkships credit which can be applied to your balance due, or most AmeriClerkships products & services (see your Enrollment Agreement for details).
Did you become FEC in 7? Click here to start a support case, and select “My $100 credit for becoming FEC in 7 days” under ‘This case is about’.
Members are responsible for ALL costs associated with securing and submitting ALL of the above required documents. All documents are required for Full Enrollment Certification (FEC) and must be submitted and approved no later than 14 days before your scheduled start date. Late document submission will incur additional fees, including a $199 FASTart1 expedited processing fee. Your supervising attending physician may have you accompany him/her to healthcare facilities that AmeriClerkships is unaware of. Please note that all U.S. healthcare facilities (i.e. hospitals, emergency rooms, surgical centers, clinics, etc.) are regulated by the U.S. Department of Health and Human Services, hence unauthorized entry into such facilities may be deemed as a violation of HIPAA, carry civil penalties, be prosecutable as trespassing by such facilities, and a violation of the AmeriClerkships “ZERO TOLERANCE POLICY” (explained in your Enrollment Agreement). Therefore for everyone’s protection (including yours), AmeriClerkships members may only enter healthcare facilities that they have been expressly authorized to enter (documented in the FINAL CONFIRMATION email which is sent to members prior to the start of each clinical block). Approval by AmeriClerkships does not guarantee clearance by the U.S. Border Control or any other U.S. government agency.
Effective March 20, 2020: Verification of In-State Residence & Being Symptom Free At Least 14-day Prior to Any Clinical Block Start Date
In compliance with new COVID-19 containment policies adopted by several U.S. healthcare facilities, AmeriClerkships is now requiring that all its members provide proof of physical presence in the same state as where their upcoming clinical blocks are located, and to also self-confirm that they are free of COVID-19 symptoms during the 14 consecutive days proceeding the start of any AmeriClerkships clinical block, on a month by month basis.
Please click here for more details.
Click here to read our President’s Message on AmeriClerkships vs. COVID-19